All updated charters must be completed for board approval prior to December Board meeting but will be needed before then to send to Darren for his review.
2. Committee Chairs for 2025
Board approval required for committee chairs.
Each chairperson to create needs, objectives, and goals for 2025.
3. Strategic Plan Review
Review and update of the strategic plan for 2025.
Implications for board manual, goals, and staff objectives.
4. Budget Reforecast
Revised budget losses increased by $110K to $610K.
Walter, Terry, and Matt to explore options for budget efficiencies while not sacrificing resident quality and expectations.
5. CAM Project Updates
CAM contractor for units 14, 15, 17 is 2/3 complete, not finishing by end of September as planned.
Matt directed Walter to discontinue contract at end of September and engage CAM team for project completion.
Matt wants Michael to report actual progress now and moving forward on level 4.
Denise expressed uncertainty about Michael's completion timeline for Level 4 by year-end.
6. Cost Management
Mat Emphasized the importance of reducing unnecessary expenses while maintaining quality for residents.
7. Golf Operations Update
$200K penalty received from MV golf contractor for late completion of MV which helps offset the losses for Golf in 2024.
Robson's 2017 CCR amendment states a 20% premium for residents within 2 miles of Saddlebrooke for Saddlebrooke golf and restaurants
Residents will still have priority access to tee times over non residents
8. Election Committee
Mike promoting electronic voting for board elections, aiming for 60% voter participation (up from 40%).
9. Grant Follow-up
Eileen from CAM reported unsuccessful grant application but is seeking alternative benefits.
Positive resident feedback received on CAM work.
11. Finance Committee Updates
Completed new charter with no social media restrictions.
Audit search in progress; awaiting proposals focused on internal controls.
Discussion on utilizing component accounting methods;
2nd month in a row financials were not completed on time..
October 17: Second draft of 2025 budget released to residents.
October 20: Board votes on the budget.
October 2: Working board member meeting.
13. Employee Appreciation
$73K raised in 2023; flyers to be distributed in October for 2024 fund drive for employees.
14. FWR
Seeking more instructors to serve additional members and increase revenues.
Collaboration with the cornhole club;
social media removed from charter.
15. Rules and Regulations
Discussing Brown Bag event procedures.
Considering policies on flag display.
16. ALC Updates
Astronomy club addressing compliance with dark sky policies.
Current focus on weed management.
17. Facilities Update
MV pool project ahead of schedule; coordinating landscape refresh with CAM to coincide with reopening
Solar installation complete; awaiting inspection for operation.
Action Items
Finalize and submit updated charters for review.
Confirm committee chairs and their objectives.
Provide updates on budget adjustments and project progress.